Fundraising - Planning

As health and physical educators, we know you see the value and importance in implementing the health. moves. minds.^® Fundraiser in your school. Now it's time to get your principal/supervisor on board! With so many fundraising options out there and competing priorities, we know it’s sometimes difficult to get buy-in from your administration. We’ve put together tips, suggestions, and benefits to help you when having the conversation with your supervisor.

• About SHAPE America (PDF)
• Benefit Minute (PDF)
• Why and How Toolkit (PDF)

Not sure how to get registered?  View these short, informative tutorial videos to aid you through the process.  In addition, the helpful quick start guide will walk you through easy steps to register for and plan your health. moves. minds. event.

• Registration Tutorial for Returning Team Champions (view in Animoto)
• New Team Champion: How to Register Tutorial (view in Animoto)
• Team Champion: Quick Start Guide for Teachers Leading an Event (PDF)
• Team Champion: Fundraising HQ Overview (view in Animoto)
• Fundraising Champion: How to Join a Team Tutorial (view in Animoto)
• Fundraising Champion: Fundraising HQ Overview (view in Animoto)
• Fundraising Champion: Quick Start Guide for Parents and Students (PDF)

There are two flexible options when you sign up for the health. moves. minds. program to help you make the biggest impact in your school and community.  The Offline Donation Tracker will assist you in tracking offline donations that your students collect and incentives that they earn.  The Donation Packet for Fundraising Champions provides a flyer (which may be customized with your school's Fundraiser End Date and any special incentives you are offering) and an offline donation form that parents and students may use to track their donations.  Refer to the Matching Gift Guide to learn about additional ways to boost your fundraising success.

• Choose How to Fundraise (PDF)
• School Offline Donation Form (PDF)
• Offline Donation Tracker for Team Champions (Excel)
• Donation Packet for Fundraising Champions (PDF)
• Matching Gifts Guide (PDF)

Looking to “pay it forward” and allocate 25% of your funds raised to a local 501(c)(3) charity of your choice? Make sure to complete and submit Charity Paperwork — which includes a Charity Consent Form,ACH/Direct Deposit Vendor Payment Authorization Form and W9 — to SHAPE America at least 30 days before your fundraiser starts and no later than June 1, 2023.  Forms must be dated during the 2022-2023 health. moves. minds. campaign year (August 1, 2022 - June 1, 2023).  Even if you have partnered with the same charity in a previous year, new forms must be submitted annually.  If the required forms are not completed and submitted as indicated, the school shall receive the full allocation instead of funds being disbursed to the 501(c)(3) charity you chose.

• Charity Paperwork

Follow our step-by-step Event Planning Timeline to plan a successful health. moves. minds. Fundraiser.  Or, use one of our "out-of-the-box" templates to plan your fundraiser in 5 weeks or less, including easy-to-use lesson plans and ideas you can incorporate into your existing unit plans.

• Event Planning Timeline & Tips (PDF)
• Event Template: An Event in 5 Weeks or Less (PDF)
• Event Template: An Amplify Kindness-themed Event (coming soon!)
• Event Template: National Day of Unplugging-themed Event (coming soon!)
• How to Implement a health. moves. minds. Fundraiser at Your University (PDF)
• Integrating the health. moves. minds. Program into PETE (online article)

The following can be used to explain the health. moves. minds. program to other teachers, administrators, parents, community, etc.  This language can be modified for the school's team fundraising page and relevant fundraising emails (by adding fundraiser-specific information).  Highlighted text would be personzlied by each school.

Social media is KEY to raising lots of awareness and funds.  An easy first step is to create a Facebook Fundraiser directly from your Fundraising HQ!  Connecting to your Facebook will ensure all donations are added to your personal fundraising page automatically and gives you access to your largest network!

• Communications and Outreach Tools (PDF)
• Create a Linked Facebook Fundraiser (PDF)
• Email and Social Media Graphics​​​​​

When participating in health. moves. minds., we recommend holding a celebratory event or engaging in school-wide activities.  See below for some ideas to get you started!

• Celebratory Event Ideas (PDF)
• School and Community-Wide Engagement Ideas (PDF)
• "Amplify Kindness" Coloring Sheet (PDF)

Celebrate and inspire your Fundraising Champions (students) with these download and print posters (11" x 17") for your gym or classroom.  Recognize achievements of individual students with the download and print achievement certificates (8.5" x 11"), which can be personalized with the amount raised by the student and their name.

• Event Posters and Achievement Certificates: How-to-Use Guide (PDF)
• Goal Thermometer Posters
• Grades K-5 (PDF)
• Grades 6-12 (PDF
• Achievement Poster (PDF)
• Achievement Certificates
• Fundraising Champions:  English (PDF) | Spanish (PDF)
• Top Fundraiser: English (PDF) | Spanish (PDF)
• Classroom Challenge Winner:  English (PDF) | Spanish (PDF)
• Incentives for Schools, Students and Teachers

When you are finished collecting donations and are ready to close-out your health. moves. minds. Fundraiser, follow this simple Fundraiser Wrap-Up Guide.  

• Fundraiser Wrap-Up Guide (PDF)
• School Offline Donation Form (PDF)